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Payroll outsourcing · South Africa

Payroll clarity.
Compliance covered.

Competitive outsourced payroll solutions for SMEs throughout South Africa—available for monthly, fortnightly and weekly payrolls, wherever your business is based.

Request a payroll proposal ↗View pricing

Your payroll, in motion

From payslip to
peace of mind.

A closer look at the documents behind a well-managed payroll.

Every pay cycle8 sec loop
SAMPLE

Employee payslip

Sample employee · Monthly payroll

Gross earningsR20,000.00
Total deductionsR2,500.00
Net payR17,500.00
Prepared for approval
01

Payslips, made clear.

A clear breakdown of earnings, deductions and take-home pay for every employee.

Monthly declarations8 sec loop
SAMPLE

EMP201

Monthly employer declaration

PAYER12,500.00
UIFR1,200.00
SDLR600.00
Illustrative totalR14,300.00
Ready for review
02

EMP201, brought together.

PAYE, UIF and SDL brought into one monthly employer declaration for review and submission.

Employer reconciliation8 sec loop
SAMPLE

EMP501

Employer reconciliation

Payroll recordsReviewed
EMP201 declarationsCompared
Payment recordsMatched
ReconciliationAligned
Prepared for submission
03

EMP501, connected.

Payroll records, declarations and payments reconciled to support your employer reconciliation and tax certificates.

Illustrative animations, not official SARS forms or live client records. Sample amounts do not represent a tax calculation. Statutory submissions are included in Payroll Complete or available as add-ons.

Two flexible payroll packages

Choose how much
you want us to manage.

Keep statutory submissions with your accountant or internal team, or place the complete recurring payroll and compliance cycle with Velder under one monthly fee.

Payroll Essentials

Payroll Essentials

Accurate payroll processing while your business retains responsibility for SARS and Department of Employment and Labour submissions.

  • Employee masterfile maintenance and standard changes
  • Gross-to-net payroll including overtime, bonuses and commission
  • PAYE, UIF and SDL calculations
  • SARS-compliant electronic payslips
  • Payroll reports and summary for every agreed cycle
  • Leave, loans, advances and approved deductions
  • New employee and termination processing
  • One standard approval and review cycle per run
EmployeesMonthlyFortnightlyWeekly
1–5R399R649R1,099
6–10R625R999R1,799
11–20R1,050R1,749R3,199
21–30R1,499R2,499R4,599
31–50R2,399R3,999R7,399
51–75R3,499R5,899R10,899
76–100R4,699R7,799R14,399
Best for

Businesses with an accountant, tax practitioner or administrator already managing statutory submissions and reconciliations.

Payroll Complete · Best value

Payroll Complete

A managed payroll and statutory compliance service that removes the recurring administration burden.

Everything in Payroll Essentials, plus
  • EMP201 preparation and SARS submission
  • Monthly UIF employer declarations where applicable
  • Bi-annual and annual EMP501 reconciliations
  • IRP5 / IT3(a) certificates
  • UI-19 and standard termination documents
  • Annual COIDA Return of Earnings for standard employers
  • Compliance calendar and proof-of-submission records
  • Reasonable current-period SARS and UIF queries
EmployeesMonthlyFortnightlyWeekly
1–5R599R849R1,299
6–10R949R1,299R2,099
11–20R1,499R2,199R3,649
21–30R2,149R3,149R5,249
31–50R3,299R4,899R8,299
51–75R4,799R7,199R12,199
76–100R6,399R9,499R16,099
Recommended

For SMEs throughout South Africa: payroll, payslips and recurring statutory submissions managed under one monthly fee.

Flexible add-ons

Build the right payroll service.

Start with Payroll Essentials and add full or individual statutory services as required.

Once-off payroll onboarding

Standard masterfile take-on, opening salary and deduction setup, tax details, supplied leave balances and first-run verification.

1–10 employeesR350
11–25 employeesR650
26–50 employeesR1,250
51–100 employeesR2,000
Waived for a standard take-on with a 12-month agreement.

Full statutory compliance add-on

Add the complete recurring statutory service to Payroll Essentials.

1–5 employeesR250 / month
6–10 employeesR350 / month
11–20 employeesR500 / month
21–30 employeesR700 / month
31–50 employeesR1,000 / month
51–75 employeesR1,400 / month
76–100 employeesR1,800 / month

Individual statutory services

Support when you need it.

For recurring EMP201, UIF, EMP501, IRP5 and COIDA support, Payroll Complete offers simpler billing and a bundled compliance discount.

EMP201 preparation & SARS submissionFrom R250 / submission
UIF employer declaration submissionFrom R200 / submission
EMP501 mid-year reconciliation & submissionFrom R450
EMP501 annual reconciliation + IRP5/IT3(a)From R850
COIDA Return of Earnings – standard employerFrom R650
UI-19 termination declarationR150 / employee
EMP201 correction / re-submissionFrom R250 / period
EMP501 / IRP5 correctionFrom R500

Commercial terms

Clear scope. No payroll surprises.

How pricing works

  • All fees exclude VAT at the prevailing rate, currently 15%.
  • Monthly means 1 run; fortnightly normally 2; weekly averages 4.33 runs per month.
  • The employee band is the highest active count processed during the billing month.
  • Pricing includes the current payroll software cost of R25 per payslip, per run.
  • Client-caused re-runs after approval may incur an additional fee.

Separately quoted

  • Historical reconstruction, prior-period corrections and payroll clean-up.
  • Retrenchment, severance, complex back-pay and sector-specific calculations.
  • SARS disputes, audits, verifications and legacy EMP501/IRP5 corrections.
  • Employment Equity, skills reporting, HR disciplinary services and contracts.
  • Off-cycle runs: from R250 administration plus R25 per payslip, excl. VAT.

Client responsibilities

  • Supply complete, approved changes by the agreed cut-off date.
  • Review and approve reports before payslips or declarations are released.
  • Keep sufficient funds available for employees and statutory liabilities.
  • Notify us promptly of appointments, terminations, salary and benefit changes.
  • Third-party fees, penalties, interest and statutory amounts remain for the client’s account.

Terms and conditions apply. Final scope is confirmed in the signed engagement letter or service schedule. Tariffs are subject to annual review after the launch period.

Ready to outsource payroll?

Tell us your employee count
and payroll frequency.

We’ll confirm the best package and provide a written proposal for approval.

Request your proposal ↗